1) You’ll see a login screen, and should create a new account by clicking on “Create one now”:

 

2) You’ll be asked to enter your name, email address, and to set a password for your Rumbustion Society account and click on “Create Account”:

3) You will get a pop-up message that says your account is waiting for approval.

Your request will then go to the management staff at Smuggler's Cove.  Most requests are approved within 24-48 hours.  You will not receive a confirmation email, so simply check back and try logging in. If you aren't able to log in after 48 hours, email  info@smugglerscovesf.com and let them know you're waiting for approval. 

4) Once you've been approved, you will be able to log in with the email address and password you selected when you registered your new account.

1) Once you have logged in, your screen will look like this:

You can see your name and your level in the upper left hand corner. You’ll also note that your level is incorrectly set at “Initiate.” This is because you now have the all-important task of requesting approval for the 20 education tastings you already had and had punched by bartenders. They will be approved by the manager on duty either during the shift or at the end of the shift, and you will officially be a Disciple!

2) Below your level are a few search fields. The quickest way to find the 20 education chapters is to search for the word “Chapter” in the name search field. This will bring up all twenty of the education chapters - e.g. RS: Chapter 01, RS: Chapter 02, etc.:  

3) The Sign column indicates whether or not you’ve had a rum and had a manager sign off on it.  In the future, you will see 3 different indications in this column:

• REQ – This is a rum that you haven’t yet had signed off

• Orange refresh icon – This indicates you have requested a “signature” for a rum and are awaiting approval

• Green check mark – This indicates you have been signed off/approved on the rum, and the initials of the approver.

Right now, however, you’ll notice all say REQ.  It is now time to request approval for the 20 education chapters you’ve completed.  

To do this, click first on RS: Chapter 01:

4) A screen will pop up with the rum, price, country, requests status and a notes box:

5) To request approval, click on the word Request next to Request Status:

6) The window will now display confirmation of the date and time of your request:

7) Close the window, and you will see this request shows as pending (it is pending approval by the manager on duty).  This is shown by an orange refresh icon:

8) Continue requesting the remaining 19 rums the same way until all 20 have the pending symbol:

9) These requests are now submitted, and a manager on duty will approve them either during their shift, or at the end of their shift.  [Note:  If you wish to order additional rums during the same visit in which you requested sign-off on your education rums, no problem.  You may now order what you like from the list.  At the end of your visit, you would request sign-off for those rums you’ve had – use your receipt as a guide (see remainder of the document below on tips on how to find rums, request signatures, and other FAQs).]

Once your twenty education chapters are approved, you will see green check marks next to them, with the initials of the manager who approved them:

10) Most importantly, you’ll also notice that your level has now changed, appropriately, to Disciple of the Cove, and that your total rum tally now appropriately reflects 20 rum credits for the chapters you’ve had signed off on:

All rums that have ever been available at Smuggler’s Cove are included in the list.  To quickly see what is currently available, click on the “Show Available Only” box (this is the default setting):

You will also notice that next to the Show Available Only filter, there is a filter next to this box that allows you to hide the rums you’ve already had from the list – click on the “Hide Signed and Requested” box to hide these rums.

If you already know the specific rum you want to try, there is a search name box in the upper left. You can also search by country or in your notes by entering information in those search boxes. You can search any part of a rum’s name, or country of origin, and matches will come up.

If you want to browse the rum list, you can sort it by Country, Item Name, Price, Sign, and Notes.  To sort, click on the column header (e.g. to sort by country, click on the word Country at the top of that column).

You’ll notice if you sort by Item Name, sometimes rums with asterisks will appear at the top – when we add a new rum at the bar we will usually add an asterisk at the beginning of the item and leave it there for a few months so those newer rums are easy to find.

As noted earlier, the Sign column indicates whether or not you’ve had a rum and had a manager sign off on it.  You may see 3 different indications in this column:

• REQ – This is a rum that you haven’t yet had signed off

• Orange refresh icon – This indicates you have requested a “signature” for a rum and are awaiting approval

• Green check mark – This indicates you have been signed off/approved on the rum, and the initials of the approver.

Remember that to become a Guardian and later a Master, you must have a certain number of rare and special rums which we call “Immortals.”  (2 of your 100 total rums must be Immortals to become a Guardian, and 6 of your 300 total rums must be Immortals to become a Master).  Immortals are all colored blue for easy reference, and have immortal in their item name.  If you search “immortal” in the text box, they will all come up, or if you sort by price in descending order:

The process for requesting a signature is the same as you just went through above to request your 20 education rums.  Let’s say, you had Plantation Barbados 2001.  You would click on the rum:

A screen will pop up with the rum, price, country, requests status and a notes box. To request approval, click on the word Request next to Request Status.

You will have immediate confirmation that the request has been sent, with a date and time stamp:
 

On your list of rums, there will now be a pending symbol:

During their shift or at the end of the night, the manager on duty will review and approve all requests.  They will have access to the night’s checks for accuracy.

After the rum has been approved, when you refresh the rum list on your phone, you will see a check mark next to the rum, showing it was approved:

At any point you are free to add or edit notes about the rums you’ve had in the notes box – before, during, or after the rum has been approved.  Simply click on the rum, and enter notes in the pop-up box, and click save notes:

Those notes will then appear in your main screen:

Handy tip: if you want to create a “wish” list for next time you’re at The Cove, make a note in the notes field. So, “want to try next” or some such. Then, when you come in next, you can use the “Search Notes” field to find those quickly

To change the email address or password associated with your account, use the Manage Account feature: